{"id":9229,"date":"2023-10-04T14:48:10","date_gmt":"2023-10-04T12:48:10","guid":{"rendered":"https:\/\/rapidcircle.com\/?p=9229"},"modified":"2023-10-04T14:48:13","modified_gmt":"2023-10-04T12:48:13","slug":"how-to-configure-long-running-approvals-in-power-automate","status":"publish","type":"post","link":"https:\/\/rapidcircle.com\/nl\/hoe-langlopende-goedkeuringen-in-power-automate-te-configureren\/","title":{"rendered":"Zo configureer je een langlopend goedkeuringsproces in Power Automate"},"content":{"rendered":"

Je hebt het vast al eens meegemaakt; Je hebt een goedkeuring verzonden vanuit Power Automate maar omdat de flow de uitvoeringslimiet van 30 dagen heeft bereikt treedt een time-out op, waardoor het onmogelijk is om het goedkeuringsproces te voltooien.
In deze blogpost leggen we je uit hoe je met Power Automate zo\u2019n proces configureert waarmee je de uitvoeringslimiet van 30 dagen van de flow overschrijdt.<\/p>\n\n\n\n

Knelpunt<\/h2>\n\n\n\n

Laten we eerst eens kijken waar het knelpunt ligt bij het optreden van een time-out bij een goedkeuringsproces.<\/p>\n\n\n\n

Goedkeuringen zijn entiteiten die binnen Dataverse (voorheen bekend als CDS) bestaan en in principe permanent zijn. De goedkeuringsactie vormt daarom niet het directe knelpunt voor een time-out van het proces. Het grootste probleem is dat een enkele workflow niet langer dan 30 dagen kan worden uitgevoerd vanwege de beperkingen in duur en opslagcapaciteit binnen Power Automate.<\/a>.<\/p>\n\n\n\n

Hier is niets aan te doen. Zelfs premiumlicenties hebben nog steeds dezelfde duur- en opslagcapaciteit.<\/p>\n\n\n\n

Configuratie<\/h2>\n\n\n\n

In het vorige hoofdstuk heb ik specifiek gezegd dat een single <\/strong>workflow niet langer dan 30 dagen kan duren. Dit is precies waar de configuratie van een langdurige goedkeuring verschilt van de configuratie van een standaard goedkeuringsworkflow. Je moet je proces configureren met twee workflows (een bovenliggende en een onderliggende) in plaats van slechts \u00e9\u00e9n enkele workflow.<\/p>\n\n\n\n

Bovenliggende workflow<\/h3>\n\n\n\n

De bovenliggende workflow is in feite de workflow die je cre\u00ebert bij het instellen van een goedkeuringsproces, maar zonder de volledige uitkomstverwerking. Dat wordt geconfigureerd in de onderliggende workflow.<\/p>\n\n\n\n

Je kan simpelweg een workflow maken die het proces bevat dat je moet configureren. Het verschil met een standaard goedkeuringsworkflow is als volgt:<\/p>\n\n\n\n

In plaats van de Start te configureren en te wachten op een goedkeuringsactie, configureert u alleen de <\/strong>\u201cCreate an approval\u201d-actie. In het onderstaande voorbeeld bestaat het proces slechts uit een handmatige trigger en de \u201cCreate an approval\u201d-actie, maar je kan elke gewenste configuratie gebruiken.<\/p>\n\n\n\n

Hierdoor wordt de goedkeuring gestart en naar de goedkeurder verzonden. Vervolgens zorg je ervoor dat de onderliggende workflow weer verder gaat naar waar het wat gebleven, namelijk het verwerken van de uitkomst van de goedkeuring. Daarom voeg je een nieuw item toe aan een SharePoint-lijst (of een andere trigger naar keuze). Deze lijst moet minimaal de volgende informatie bevatten:<\/p>\n\n\n\n

    \n
  • Approval-ID<\/li>\n<\/ul>\n\n\n\n

    Dus heb ik een nieuwe lijst gemaakt in SharePoint, de enkele regel tekstkolom met de naam Goedkeurings-ID aan die lijst toegevoegd en de kolom Titel optioneel gemaakt (omdat ik die kolom niet ga gebruiken):<\/p>\n\n\n\n

    \"\"<\/figure>\n\n\n\n

    Terug naar je workflow:
    Binnen de \"Create an item\"-actie wijs je naar je zojuist aangemaakte lijst en voeg je de Approval-ID toe van de Dynamic content van de \"Start an approval-actie aan de \"approval-ID\"-kolom toe:<\/p>\n\n\n\n

    \"\"<\/figure>\n\n\n\n

    Dat is alles wat je moet configureren voor de bovenliggende stroom.<\/p>\n\n\n\n

    Onderliggende workflow\u2013 verwerking van de uitkomst<\/h3>\n\n\n\n

    Door een nieuw item aan een SharePoint-lijst toe te voegen, kan je een nieuwe workflow activeren met behulp van de trigger \u201cWhen an item is created\u201d. Deze stroom omvat niet alleen de volledige afhandeling van de uitkomst (zoals geconfigureerd naar jouw wensen), maar bevat ook een mechanisme voor het bewaken van de tijdsduurlimiet.<\/p>\n\n\n\n

    Het verwerken van de uitkomst<\/h4>\n\n\n\n

    Dit is in feite de standaardconfiguratie voor de verwerking van uitkomsten, maar met twee verschillen:<\/p>\n\n\n\n

      \n
    1. In plaats van \u201cStart and wait for an approval\u201c, hoef je alleen \u201cWait for an approval\u201d te gebruiken. Bovendien hoef je de approval-ID niet uit de dynamic content van de \u201cStart an approval\u201d-actie te halen, omdat die actie niet aanwezig is in deze workflow. Je moet in plaats daarvan de Approval-ID van je trigger gebruiken.<\/li>\n<\/ol>\n\n\n\n
      \"\"<\/figure>\n\n\n\n
        \n
      1. Daarnaast is het belangrijk om ervoor te zorgen dat je workflow niet in een oneindige loop belandt (zie volgende paragraaf). Om die reden dien je de workflow te stoppen nadat de uitkomst volledig is verwerkt. Dit kun je bereiken door een \u201cTerminate\u201d-actie toe te voegen aan het einde van je configuratie voor de resultaatverwerking.
        Mogelijk wilt u ook uw SharePoint-lijst opschonen door het huidige item te verwijderen dat de stroom heeft geactiveerd bij gebruik van de actie Item verwijderen:<\/li>\n<\/ol>\n\n\n\n
        \"\"<\/figure>\n\n\n\n

        Duurlimiet monitoren<\/h4>\n\n\n\n

        Parallel aan die uitkomstverwerking moet je een proces configureren dat de duurlimiet voor je bewaakt. Je kan dit bereiken door een parallelle tak aan je workflow toe te voegen. Je doet dit door het +-pictogram direct na de trigger te selecteren en \"Add a parallel branch\" te kiezen.<\/p>\n\n\n\n

        \"\"<\/figure>\n\n\n\n

        Binnen de zojuist gecre\u00eberde parallelle tak, moet je nu een \"Delay\u201d-actie toevoegen en instellen op 29 dagen. Hierdoor wordt de parallelle tak met 29 dagen vertraagd, terwijl de hoofdtak operationeel blijft.<\/p>\n\n\n\n

        \"\"<\/figure>\n\n\n\n

        Nu moet je ervoor zorgen dat de onderliggende workflow opnieuw wordt geactiveerd nadat deze 29 dagen zonder activiteit is verlopen. Om dit te bereiken, moet je dezelfde \u201cCreate an item\u201d-actie configureren die je in de bovenliggende workflow hebt gemaakt. Echter, in plaats van de approval-ID uit de dynamic content van de \u201cStart an approval\u201d-actie (die niet aanwezig is in deze stroom), kies je voor de approval-ID uit de trigger zelf:<\/p>\n\n\n\n

        \"\"<\/figure>\n\n\n\n

        Om je SharePoint-lijst opgeruimd en georganiseerd te houden, verwijder je het huidige item dat de workflow heeft geactiveerd. Omdat je niet meer wil dat dit workflow-exemplaar wacht op de goedkeuringsuitkomst, dien je de workflow te be\u00ebindigen met behulp van een \"Terminate\"-actie. Ik heb mijn be\u00ebindigingsstatus ingesteld op \"Cancelled\" aan deze kant van de parallelle stroom, zodat ik de twee stromen gemakkelijk van elkaar kan onderscheiden:<\/p>\n\n\n\n

        \"\"<\/figure>\n\n\n\n

        Wanneer beide parallelle vertakkingen correct zijn geconfigureerd, zou de onderliggende workflow er ongeveer zo uit moeten zien:<\/p>\n\n\n\n

        \"\"<\/figure>\n\n\n\n

        Waar de linkerzijde de configuratie voor het verwerken van uitkomsten is en de rechterzijde dient voor het bewaken van de tijdsduurlimiet.<\/p>\n\n\n\n

        Overweging<\/h2>\n\n\n\n

        Houd er rekening mee dat bij het cre\u00ebren van nieuwe SharePoint-items een vertraging van 1-15 minuten kan optreden tussen de workflows die andere workflows activeren. Hierdoor bestaat een kleine kans dat je goedkeuring wordt verwerkt tussen het aanmaken van een nieuw item en het (her)starten van de onderliggende workflow, waardoor het goedkeuringsproces mislukt. Je ziet dit wanneer je de Peek-codemodus van je trigger opent:<\/p>\n\n\n\n

        \"\"<\/figure>\n\n\n\n
        \"\"<\/figure>\n\n\n\n

        Houd er rekening mee dat een Power Automate-licentie ook het maximale triggerinterval van je workflows bepaalt:<\/p>\n\n\n\n

          \n
        • Premium (per workflow\/per gebruiker): 1 minuut<\/li>\n\n\n\n
        • Microsoft 365-ge\u00efntegreerd: 5 minuten<\/li>\n\n\n\n
        • Gratis\/proefversie: 15 minuten<\/li>\n<\/ul>\n\n\n\n

          Als je van mening bent dat dit risico te hoog is, kan je overwegen de Dataverse-optie te gebruiken of Logic Apps te gebruiken, waarmee je het triggerinterval zelf kan configureren. <\/p>","protected":false},"excerpt":{"rendered":"

          We\u2019ve all been there; an approval sent from Power Automate times out because the flow had reached its 30 day run limit, which makes it impossible to complete the approval process.In this blogpost, I\u2019ll explain to you how to configure an approval process with Power Automate which allows you to exceed the flow\u2019s 30 day 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